Job Description

Job description:

Office Administrative Assistant

Job Details

• Location: 14 Cadetta Road, Brampton, ON L6P 0X4
• Workplace information: On-site
• Salary: $61,000 annually/ 32.5 hours per week
• Terms of employment: Permanent employment Full time
• Day, Evening, Morning
• Starts as soon as possible
• Vacancies: 1 vacancy

 Overview

Languages

•  English

Education

•  Secondary (high) school graduation certificate

Experience

•  1 to less than 2 years

On Site

•  Work must be completed at the physical location. There is no option to work remotely.

Work Setting

Responsibilities

Tasks

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, reports, and related material to ensure accuracy, professionalism, and timely communication within the organization.
• Determine and establish office procedures and routines to improve efficiency, maintain consistency, and support smooth day-to-day operations.
• Respond to inquiries by phone and email, and transfer calls and messages to provide timely assistance and ensure effective internal and external communication.
• Welcome guests, learn about their business, and point them in the direction of the employer or other relevant person in the office to create a professional first impression and facilitate proper client handling.
• Maintain inventory and budgetary controls to ensure adequate supply levels and effective cost management within the organization.
• Plan and verify employer meetings and appointments to ensure proper scheduling, avoid conflicts, and maintain productivity.
• Take notes and draft meeting minutes to accurately document discussions, decisions, and action items for future reference.
• Carry out administrative activities of establishment to support overall office operations and organizational objectives.
• Respond to inquiries by phone and email, and transfer calls and messages to maintain clear communication channels and address client or stakeholder concerns efficiently.
• Coordinate travel schedules and secure bookings to ensure cost-effective and well-organized travel arrangements for the employer or staff.
• Set up and maintain manual and computerized information filing systems to ensure easy retrieval, proper record-keeping, and data security.
• May gather data, statistics, and additional information to support research activities to assist in informed decision-making.
• May organize business events to support networking, client engagement, and company promotion.

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office
• Electronic mail
• Spreadsheet
• Inventory control software

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

 Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Oraganized
• Reliability
• Efficient Interpersonal skills

Benefits

Other benefits

• Free parking available

Who can apply for this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By Direct apply

By email

bobby@tmtfreight.com