Job Description

Location: Scarborough, ON M1P 4Y1

Salary: $27.75 per hour for 35 hours per week

Overtime:1.5 times gross pay after completion of 44 hours

Vacation Pay: 4% on every pay period

Job Type: Permanent employment 

Number of vacancies: 1

Job Responsibilities

• Oversee daily office operations, ensuring efficient use of resources, space, and equipment.
• Manage administrative staff, delegate tasks, provide guidance, and foster a productive work environment.
• Facilitate effective communication within the organization, both internally and externally.
• Maintain and organize records, documents, and files to ensure easy retrieval and compliance with regulations.
• Assist in budget preparation, monitor expenses, and ensure spending aligns with allocated funds.
• Coordinate with suppliers, contractors, and service providers to ensure timely delivery of goods and services.
• Oversee facility maintenance, security, and cleanliness to create a safe and comfortable work environment.
• Coordinate travel arrangements, accommodations, and logistics for employees and guests.
• Manage appointments, meetings, and calendars for executives and team members.
• Ensure compliance with company policies, procedures, and regulations.
• Plan and execute company events, meetings, workshops, and conferences.
• Handle incoming and outgoing communications, including emails, letters, and phone calls.
• Draft, edit, and format documents, reports, and presentations as needed.
• Oversee office technology, software, and equipment, troubleshooting issues as needed.
• Address conflicts, concerns, and issues within the administrative team or across departments.
• Collaborate on the development of administrative policies and procedures.
• Participate in performance evaluations and feedback sessions for administrative staff.

Eligibility Requirements:

• A secondary school graduation certificate is typically required.
• Previous experience in administrative roles of a minimum of 2 to 3 years is required. 
• Strong verbal and written communication skills are crucial for effective interaction with colleagues, superiors, and external parties.
• Excellent organizational and multitasking abilities to manage various tasks, prioritize work, and meet deadlines.
• Accurate and meticulous attention to detail for tasks such as document preparation, data entry, and record-keeping.
• Ability to identify issues, analyze situations, and make sound decisions to resolve problems efficiently.
• Efficiently manage time and resources to handle multiple tasks while maintaining quality.
• Proficiency in using office software such as word processing, spreadsheet, presentation, and communication tools.
• Strong interpersonal skills to work collaboratively with colleagues, vendors, and clients.
• Demonstrated leadership abilities, especially for administrative officers overseeing a team.
• A customer-focused mindset to address inquiries, concerns, and requests effectively.
• Ability to analyze data, generate reports, and provide insights to support decision-making.
• Flexibility to adapt to changing priorities, tasks, and work environments.
• Upholding confidentiality when handling sensitive information and documents.
• A proactive approach to taking ownership of tasks and identifying opportunities for improvement.
• Ability to handle conflicts and challenging situations with professionalism.
• Basic understanding of budgeting and expense management.
• Familiarity with relevant regulations, policies, and compliance standards.

Submit your resume to the given email address transconlogistics1980@gmail.com