Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Private sector
- Willing to relocate
- Relocation costs not covered by employer
- Business
Responsibilities
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Set up and maintain manual and computerized information filing systems
- Arrange and co-ordinate seminars, conferences, etc.
- Answer electronic enquiries
- Type and proofread correspondence, forms and other documents
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Schedule and confirm appointments
- Determine and establish office procedures and routines
- Arrange travel, related itineraries and make reservations
- Compile data, statistics and other information
- Supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Answer telephone and relay telephone calls and messages
- Greet people and direct them to contacts or service areas
- Order office supplies and maintain inventory
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Quick Books
- Human resources software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Google Docs
- MS Access
- Simply Accounting
- Database software
Applied statistics and mathematics experience
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
Additional information
Security and safety
Transportation/travel information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Travel expenses not paid by employer
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Ability to multitask
- Team player
- Accurate
- Client focus
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Visible minorities, Youth
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
info.keyinteractive@gmail.com
How-to-apply instructions
Here is what you must include in your application:
- Highest level of education and name of institution where it was completed
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently a student?
